High-volume supplier invoices
Prepare parties, dates, references, amounts and line items for review. Flag missing information rather than making the accountant reconstruct the document.
FROM SOURCE DOCUMENT TO REVIEWED ENTRY
Let the document start the entry.
Accounting automation turns invoices, bills and statements into structured information and proposed entries. Serpro combines a reusable document and review foundation with your chart of accounts, entity rules and posting process.
FOR Accounting practices and finance teams handling repeat documents across one or many entities.
THE WORK WE HELP CONNECT
Give accountants a prepared entry, with the source beside it.
Invoices, bills and statements arrive in different layouts. People key in the same parties, tax details and line items again and again. The opportunity is to prepare a useful first draft, then give the reviewer the source and context to make the right call.
We configure and extend software for your document requirements, review rules and existing systems. Discovery establishes which components are suitable and where customer-specific development is needed.
ACCOUNTING AUTOMATION / USE CASES
Less re-keying. More informed review.
Accounting practices with multiple clients
Separate client entities, charts of accounts and access. Use each client’s history as context for suggestions, without mixing records between entities.
Statement and transaction review
Prepare candidate matches and group unresolved transactions for a reviewer. Keep the statement and matching rationale within reach.
Recurring expenses and credit notes
Apply familiar coding as a suggestion, then highlight changed amounts, unusual charges and document types that need closer attention.
EXPLORE THE WORKFLOW
Explore the finance workspace.
Extract a sample invoice, change the proposed ledger and approve the prepared entry.
SAMPLE SOURCE DOCUMENT
Invoice
Northline Office SupplyInvoice INV-104214 November 2026
Workstation equipment₹72,000
Tax₹12,960
Total₹84,960
Fictional supplier and figures for this walkthrough.
INVOICE FIELD EXTRACTION & CODING
Prepare the invoice fields for review.
The assistant extracts the sample invoice and proposes a ledger. Change the classification before approving.
This example does not post to a ledger. Tax treatment is illustrative.APPLICATION OVERVIEW
Sample reporting periodYour work at a glance.
The work, the exceptions and the people responsible for the next step.
TODAY’S ACTIVITY
09:10 New evidence added to the operational record
09:14 Review assigned using the agreed authority structure
09:18 Review findings prepared with source references
Interactive product concept with sample responses. Document assistance, review rules and integrations are agreed for each software engagement.
ASSISTANCE WITHIN THE WORKFLOW
Prepare the entry. Preserve the judgement.
Optional AI-assisted reading, extraction or matching can prepare information within the agreed application. People retain the review decision, with source access and processing services scoped to the task.
Invoice field extraction
Extracts relevant fields from agreed layouts and identifies incomplete or ambiguous information.
Source evidence → Human review → Agreed actionCoding assistant
Proposes ledger classifications using the entity’s own approved history and accounting rules.
Source evidence → Human review → Agreed actionException grouping
Groups potential duplicates, missing references and unmatched entries for an accountant to resolve.
Source evidence → Human review → Agreed actionAPPLICATION FEATURES, AGREED IN SCOPE
Accounting automation, with room for your process.
Configure the foundation, extend what is specific and connect the tools your team relies on. These capability areas are validated and prioritised in your agreed scope.
Document intake
Agreed email, upload and repository intake paths with entity selection and source retention.
Structured extraction
Party, reference, date, currency, tax fields and line items with visible source context.
Review workspace
Correct extracted values, inspect proposed ledger treatment and approve or reject before posting.
Posting and recovery
Agreed API or export handoff, posting status, duplicate checks and a recovery queue for failed transfers.
MAKE THE OPPORTUNITY TANGIBLE
What could your team get back?
Model the manual handling time in your documents. Adjust the assumptions to your process, then use the estimate as a starting point for discovery.
Illustrative capacity estimate, not a customer result or ROI guarantee. Excludes implementation, software, infrastructure and ongoing review costs. Time released is not automatically a cash saving.200hours of monthly capacity
$6,000estimated monthly capacity value
63%less handling time under these assumptions
WORK WITH THE TOOLS YOU ALREADY USE
Your accounting automation. Connected.
Connect the review queue to your accounting system, ERP, shared inbox and document storage. We assess APIs, import formats and posting permissions before agreeing supported connections.
Accounting systemsERP ledgersShared inboxesDocument archivesBank statement imports
APIs & webhooksManaged file exchangeCustom adaptersMonitored handoffs
Connection methods depend on your tools, licenses and available interfaces. Names describe integration targets, not certified partnerships or pre-installed connectors.
ENTERPRISE ARCHITECTURE, AGREED WITH YOUR TEAMControl the access.
Control the access.
Choose where the data lives.
Bring IT, security and compliance into the design. The implementation scope defines the controls, evidence and deployment model your organisation needs.
Identity and operational controls
Separate client entities and reviewer permissions. Restrict posting authority, preserve corrections and record who accepted each entry. Decide whether documents may leave your chosen processing environment.
Compliance requirements, mapped
Design evidence retention and access around your accounting and privacy obligations. Tax treatment remains subject to your accountant’s judgement. Statutory and jurisdiction-specific requirements are validated during discovery.
Hosted, private cloud or on-premises
Choose an agreed hosted, private-cloud or on-premises architecture. For restricted financial records, define local document storage, document-processing configuration and allowed external processing before rollout.
SSO / identity federationRole-based accessEncryption requirementsAudit & retention policiesBackup & recovery planningDocument processing boundaries
These are architecture and implementation options subject to software and scope validation. No certification, regulatory approval or universal deployment compatibility is claimed.
Start with representative documents.
Capture the document
Extract the party, date, tax details and line items from invoices, bills and statements in the formats agreed for your implementation.
Propose an entry
Use the client’s own accounting history to suggest ledger classification and tax treatment for review.
Keep the accountant in control
Place each proposed entry in a review queue. A person approves, corrects or rejects it before anything posts.
We agree a baseline workflow, assess software fit and integration constraints, then configure and validate with your users before expanding scope.
What does accounting document automation cover?
An agreed implementation can extract invoice, bill and statement data, suggest ledger and tax treatment, route entries for review and move approved entries into an existing accounting workflow.
Will AI post entries without an accountant?
The proposed workflow requires a person to approve, correct or reject an entry before posting. AI prepares a suggestion; the accountant keeps the decision.
Which accounting systems can you connect?
We assess your existing accounting system during discovery and agree the integration or export method in the scope. We do not assume a connection is available before that assessment.
START WITH A CONVERSATION
Your work. Your context. A clearer way forward.Let’s map your accounting automation.
Show us the current process, tools and exceptions. We’ll define the software, configuration and integration work for a focused engagement.
Talk to our team