Refined products and bulk cargo
Track contract quantities, specifications, delivery terms and demurrage assumptions alongside shipment evidence. Keep the commercial context visible when operations reviews an invoice.
FROM COMMERCIAL AGREEMENT TO FINANCIAL CLOSURE
One deal. One record. From recap to closure.
Commodity trade operations software connects the contract, physical shipment and financial obligations of a deal. Serpro provides a software implementation that we shape around your commodities, document requirements and approval rules.
FOR Refining companies, commodity traders, trade operations teams and legal reviewers.
THE WORK WE HELP CONNECT
A deal record your whole trading desk can work from.
Recaps arrive by email. Shipping documents live in shared folders. Demurrage changes in a spreadsheet. By the time finance reviews the invoice, the commercial record has already drifted. A connected deal lifecycle makes those differences visible before the next decision.
We configure and extend software for your document requirements, review rules and existing systems. Discovery establishes which components are suitable and where customer-specific development is needed.
TRADE OPERATIONS / USE CASES
Keep the commercial story intact.
Provisional invoice reconciliation
Compare the invoice against contract costs and actual shipment documents. Turn a difference into an owned exception, with supporting evidence and sign-off.
Contract and clause review
Use an assisted document check to identify missing terms or departures from your clause playbook. Legal retains responsibility for accepting language.
Multi-party execution
Give traders, operations, finance and clients an appropriate view of the same deal. Keep commercial edits separate from operational updates.
EXPLORE THE WORKFLOW
Explore the trading desk.
Run reconciliation, inspect the cost difference and act as the commercial reviewer.
Load portShipment evidenceDischarge portDelivery & settlement
Contract quantity2,000 MT
Contract value$1,240,000
Invoice presented$1,248,000
Contract v3Bill of ladingQuality certificateProvisional invoice
Cost componentContractInvoice
Cargo value$1,240,000$1,240,000
Demurrage$0$8,000
Unresolved varianceRun review
INVOICE COMPARISON
Review the commercial record.
Run the sample comparison to compare the contract cost schedule with the provisional invoice. No bank connection or payment is involved.
Awaiting review instruction
Payment execution stays in the client’s banking environment.APPLICATION OVERVIEW
Sample reporting periodYour work at a glance.
The work, the exceptions and the people responsible for the next step.
TODAY’S ACTIVITY
09:10 New evidence added to the operational record
09:14 Review assigned using the agreed authority structure
09:18 Review findings prepared with source references
Interactive product concept with sample responses. Document assistance, review rules and integrations are agreed for each software engagement.
ASSISTANCE WITHIN THE WORKFLOW
An extra pair of eyes on the deal.
Optional AI-assisted reading, extraction or matching can prepare information within the agreed application. People retain the review decision, with source access and processing services scoped to the task.
Contract assisted document check
Checks a draft against your approved clause playbook and prepares a list of differences for legal.
Source evidence → Human review → Agreed actionDocument completeness checks
Identifies missing shipment evidence and drafts a request for the operations owner.
Source evidence → Human review → Agreed actionInvoice comparison
Compares contract, invoice and shipment fields, then prepares an exception with its source references.
Source evidence → Human review → Agreed actionAPPLICATION FEATURES, AGREED IN SCOPE
Trade operations, with room for your process.
Configure the foundation, extend what is specific and connect the tools your team relies on. These capability areas are validated and prioritised in your agreed scope.
Deal workspace
Recaps, versioned terms, counterparties, cargo specifications and document requirements in one record.
Shipment evidence
Bill of lading, quality and quantity certificates, dispatch milestones and document completeness checks.
Cost and demurrage review
Expected and actual charges, variance reasons, evidence requests and commercial sign-off.
Closure and reporting
Payables, receivables, acknowledgements, outstanding exceptions and a retained decision history.
MAKE THE OPPORTUNITY TANGIBLE
What could your team get back?
Model the manual handling time in your deals. Adjust the assumptions to your process, then use the estimate as a starting point for discovery.
Illustrative capacity estimate, not a customer result or ROI guarantee. Excludes implementation, software, infrastructure and ongoing review costs. Time released is not automatically a cash saving.60hours of monthly capacity
$2,700estimated monthly capacity value
57%less handling time under these assumptions
WORK WITH THE TOOLS YOU ALREADY USE
Your trade operations. Connected.
Connect deal records to your ERP, trade inbox, document repository, vessel or shipment data sources and banking approval process. Field ownership and payment boundaries are agreed before implementation.
ERP & financeTrade emailDocument storageShipment dataBanking workflows
APIs & webhooksManaged file exchangeCustom adaptersMonitored handoffs
Connection methods depend on your tools, licenses and available interfaces. Names describe integration targets, not certified partnerships or pre-installed connectors.
ENTERPRISE ARCHITECTURE, AGREED WITH YOUR TEAMControl the access.
Control the access.
Choose where the data lives.
Bring IT, security and compliance into the design. The implementation scope defines the controls, evidence and deployment model your organisation needs.
Identity and operational controls
Separate trader, legal, operations and finance permissions. Define who can change a finalised contract, approve a variance and close a deal. Record the source and reviewer behind each payment approval.
Compliance requirements, mapped
Map records, retention and approvals to your trade governance requirements. Counterparty screening and sanctions data, where needed, require an agreed external source and review process. No automated clearance is implied.
Hosted, private cloud or on-premises
For sensitive commercial data, discuss deployment within your own cloud account, private network or on-premises infrastructure. Scope document handling, processing permissions and outbound connections against your data policy.
SSO / identity federationRole-based accessEncryption requirementsAudit & retention policiesBackup & recovery planningDocument processing boundaries
These are architecture and implementation options subject to software and scope validation. No certification, regulatory approval or universal deployment compatibility is claimed.
Start with one complete deal lifecycle.
Agree the terms
Capture the recap, buyer, seller, quantities, costs and demurrage terms. Define legal review before the contract is finalised.
Track execution
Attach the bill of lading and certificates of quality and quantity to the agreed contract. Keep dispatch and provisional invoice details together.
Reconcile before release
Compare invoice figures with contract costs. Route a cost gap for sign-off before payment approval can proceed.
We agree a baseline workflow, assess software fit and integration constraints, then configure and validate with your users before expanding scope.
What is commodity trade lifecycle software?
It connects the commercial and operational record of a commodity deal, from recap and contract through shipment, invoice reconciliation, payment approval and closure.
Does the solution execute bank payments?
No. We design approval and reconciliation controls around payment initiation and tracking through the client’s own banking integration. The solution does not execute payments itself.
Can the workflow include demurrage and cost gaps?
Yes. Demurrage terms, supporting costs and variance sign-off can be included in the agreed implementation scope, with the relevant evidence linked to the deal.
START WITH A CONVERSATION
Your work. Your context. A clearer way forward.Let’s map your trade operations.
Show us the current process, tools and exceptions. We’ll define the software, configuration and integration work for a focused engagement.
Talk to our team